If you work remotely, you are fortunate in the sense that you do not have to go in to an office each day. The top disadvantages of course, is that you need to have a super fast internet speed, in order to efficiently send any files or folders to team mates. Or at least, that is how it used to be. Now, there is an excellent solution to sharing and collaborating with colleagues who are in a different city, or country all together and that is of course, the use of online storage services. There are several free online storage services, some of which work very well, but for business purposes, it is recommended to take advantage of the countless online storage services, who offer affordable plans especially for business owners.
If you are struggling to pick the best free online storage service, due to the sheer amount of providers on the market, then be sure to check which one has the best sharing capabilities. There is nothing more frustrating than sending documents to a colleague via email, only to be told they can’t find it or they never received it. The sharing capabilities offered by online storage services mean that you can keep all of your documents in one place and share them via a link with either selected colleagues in your team, or with everyone.
If you have several people working remotely on the same project, then the ability to edit documents in real time and see who has made what changes, is going to be important to you when choosing a provider. Instead of all having to link into a conference call, many online storage services actually offer either instant messenger type chat, or even voice/video call, so that you can be in constant communication in the most efficient way, which is of crucial importance if you have deadlines to meet.
Prior to cloud storage becoming so frequently used, a main concern for many remote workers was security. This is now no longer an issue, due to the fact that any worth while provider will be using encryption of a certain level and if you are focusing on security as an absolute priority, then you can choose a provider which offers military grade end to end encryption. This essentially ensures that no one is going to be able to access your data, other than the authorized people.
Imagine you arrive to the airport an hour early, because you plan to use your laptop to catch up on some work that needs attending to urgently whilst waiting in the lounge. You then discover that your battery is dead and you have forgotten your charger. Most bosses wouldn’t be thrilled at the idea of waiting for your completed documents until you land, so what do you do? Well, fortunately all of the good cloud storage providers now offer excellent mobile apps, which offer most, if not all of the same functions as the web clients or the desktop application. This means that you can access all of the usual features, via your phone and if you have chosen a provider with good syncing capabilities, the recent version of all documents should already be updated and accessible from your mobile device.
These are just a few of the reasons why we count on an online storage service to make our lives a lot easier when it comes to working remotely. There are plenty more, but these are the essential factors to take into account if you are in doubt with regards to using an online storage service for remote work.